Switching from ActiveSync (Microsoft Exchange) to IMAP and CardDAV for Google Gmail on iPhone

Since Google is discontinuing it’s ActiveSync services, which allowed iPhone (and other handhelds) to sync account data using ActiveSync, you may want to reconfigure your devices now, or simply remember how to do this for the future. Note these steps are iPhone-specific, but can be easily adapted for other phones.

I’ll explain how to delete the ActiveSync setup, then how to add an IMAP account configuration for mail and calendars, and a CardDAV setup for contacts. If you only want to add a new setup, simply skip the first section here.

Deleting the existing ActiveSync setup

You can delete the existing ActiveSync setup by going to Settings > Mail, Contacts, Calendars and locating the account under Accounts. Touch the account name, then scroll to the bottom and click Delete Account. This will remove the data associated with the sync from your phone.

Creating the sync accounts

You’ll want to create both a Gmail IMAP account (for mail, calendars, and notes) and a CardDAV setup (for contacts). If you want reminders as well, you’ll have to create a CalDAV setup.

Creating the Gmail IMAP setup

Creating this sync account is very easy on the iPhone. First, in Settings > Mail, Contacts, Calendars, touch Add Account….  Next, touch Gmail, and enter your account information.

Creating the CardDAV setup

Similiar to the above. Go to Settings > Mail, Contacts, Calendars, touch Add Account…, then scroll down and touch Other. Touch Add CardDAV Account. For Server, enter google.com, and continue with the rest of your account information.

For CalDAV, choose Add CalDAV Account instead of CardDAV, and follow the same account information.

If you use two-factor authentication for your Google account, be sure to use your application-specific password instead of your account password.

Google Apps setup is exactly the same as a standard Google account, just substitute your full email address for the username.

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